Managed Leasing Service
00:03
Manual reply (example)
47:12
01 · Speed
Respond While They’re Still Looking.
Prospects message several agencies at once. The first useful reply usually wins the conversation.
Managed Leasing Service for Real Estate
Turn Property Inquiries Into Qualified Viewings — Automatically.
Your Managed Leasing Service works like your best agent: it answers prospects instantly, understands what they’re looking for, recommends matching properties, sends details and books viewings — 24/7, in their language.
Acquisition Code configures, operates and improves the agreed service. Automation handles supported conversations; your team owns professional decisions and agreed human handoffs. Scope and integrations are verified before launch.
- Web
- Multilingual
- Voice
Product example
ACWhatsApp
Your Agency
Managed Leasing Service · online
Conversation language
Step 1 of 7 · Inquiry
Qualified lead sent to your agent
Assigned to Daniel · 2BR · Downtown · Oct 15
How it works
Every Inquiry Answered. Every Serious Prospect Moved Toward a Viewing.
Acquisition Code handles the repetitive work between an inquiry and a qualified viewing.
01
Inquiry
WhatsApp, website or portal
Managed Leasing Service
02
AI Responds
In seconds, in their language
Managed Leasing Service
03
Qualifies
Budget, area, dates, pets
Managed Leasing Service
04
Matches
From your live inventory
Managed Leasing Service
05
Books
A viewing in the calendar
Managed Leasing Service
06
Agent Closes
Showing, negotiation, deal
Your agents
Before & after
Same Leads. Completely Different Workflow.
Before
First reply
+47 min
- 1Inquiry arrives21:14
- 2Agent sees the message+47 min
- 3“Is it still available?”
- 4Searches for the listing
- 5Sends photos
- 6Asks the budget
- Customer stops replying
- Delayed reply
- Repeated questions
- Missed follow-up
- Agent time
- Other agencies replied first
With Acquisition Code
First reply
0:03
- AI replies0:03
- Understands the requirements0:10
- Checks live inventory0:15
- Sends matching properties0:30
- Books a viewing2:00
- Agent receives a qualified prospect
- Instant reply
- Requirements saved
- Live inventory
- Follow-up scheduled
Your agent starts at the viewing — not at “Is it still available?”
18:42 · five inquiries at once
Five Inquiries. One Minute. Nobody Waits.
People browse listings in the evening — exactly when your team is at viewings or at home.
18:42
Illustrative workflowWhatsApp · RU
Здравствуйте, квартира ещё свободна?
Waiting… 0:37
Answered · 0:02
Properties sent
WhatsApp · HY
Բարև Ձեզ, վաղը կարո՞ղ եմ գալ դիտելու
Waiting… 0:48
Answered · 0:03
Viewing booked
WhatsApp · EN
Hi, do you allow dogs?
Waiting… 0:59
Answered · 0:02
Qualified
WhatsApp · ES
Hola, ¿sigue disponible el piso?
Waiting… 1:10
Answered · 0:04
Properties sent
Website
Website form · viewing request
Waiting… 1:21
Answered · 0:03
Qualified
0
qualified
0
received matching properties
0
viewing booked
Русский · Հայերեն · English · Español
What changes
Less Repetition. More Viewings.
- Availability questions
- Sending photos
- Asking the budget
- Scheduling
- Showing
- Negotiating
- Closing
02 · Time
Give Your Agents Their Day Back.
AI handles repetition. Agents handle relationships and revenue.
One Managed Leasing Service
WhatsApp · Website
03 · Volume
Handle 10 Conversations Like One.
Parallel conversations across WhatsApp and your website — each one qualified, matched and logged.
Property #184
Downtown- Price
- Availability
- Pets
- Photos
- ParkingNot in listing → asks your team
04 · Accuracy
One Source of Truth for Every Property.
Answers come from your listing data. If a detail isn’t there, the agent checks with your team instead of guessing.
#171 · Downtown · $1,600No pets
Searching inventory…
3 matches
94%89%84%
05 · Matching
Don’t Lose the Lead Because One Property Didn’t Fit.
When the listing they asked about doesn’t work, the agent searches your inventory for alternatives.
Day 0
Properties sent
Day 1
“Did you see them?”
Day 3
New option
Day 8
Re-engaged
Requirement profile remembered
06 · Follow-up
Follow Up Without Anyone Having to Remember.
Quiet prospects get timely follow-ups — and their requirements are remembered.
Architecture
Managed Inquiry Handling Around Your Team.
Every channel flows into the same agent. Every outcome lands in the right place.
Where leads come from
- Phone
- Website
- Listing portalsVia API
- Old leads
Acquisition Code
Managed Leasing Service
- Understand
- Qualify
- Match
- Answer
- Book
- Follow up
What your team gets
- Qualified prospect
- Property shortlist
- Viewing
- Agent assignment
- CRMIntegration
- Analytics
Matching
What the Agent Knows.
Every conversation builds a requirement profile. Every profile is scored against your live inventory.
Customer profile
- Budget
- $1,800
- Area
- Downtown
- Bedrooms
- 2
- Move date
- Oct 15
- Pets
- Dog
- Language
- English
Live inventory
Your city- A
#184 · Downtown · 2BR · $1,650
In budget · pets OK · same area
94% match
- B
#226 · Downtown · 2BR · $1,800
In budget · pets OK · available a week later
89% match
- C
#231 · Old Town · 2BR · $1,750
Pets OK · neighbouring area
84% match
#171 · Downtown · $1,600
Filtered out — no pets
Scores come from your listing data: budget, area, size, dates and pets.
It Doesn’t Just Answer. It Works the Opportunity.
Typical chatbot
Managed Leasing Service
Answers a question
Moves the prospect toward a viewing
Scripted menus
Understands free-text requirements
Sends a link
Recommends specific matching properties
Waits for the customer
Follows up on schedule
Forgets after the chat
Remembers requirements for new listings
Ends with “contact us”
Books the viewing and briefs your agent
Calculator
What Does Inquiry Handling Cost Your Team?
Your numbers, your assumptions. No promised percentages.
Agent time spent on inquiries
40 h / month
Potentially automatable inquiry time
28h / month
≈ 3.5 eight-hour working days
That’s time your team could spend on viewings, landlords, negotiations and closings.
Estimate based only on your inputs. It shows time automation could take over — not time guaranteed to disappear.
Multilingual
One Agent. Your Customers’ Languages.
Prospects write in the language they’re comfortable with. The agent replies in that language — and saves the same structured profile.
Հայերեն
Բարև Ձեզ։ Փնտրում եմ 2 սենյականոց բնակարան կենտրոնում, մինչև $1 800։ Շուն ունեմ։
Русский
Здравствуйте. Ищу 2-комнатную квартиру в центре до $1 800. У меня собака.
English
Hi. I’m looking for a 2-bedroom apartment downtown, up to $1,800. I have a dog.
Español
Hola. Busco un piso de 2 habitaciones en el centro, máximo $1.800. Tengo un perro.
One structured profile
- ✓ 2BR
- ✓ Downtown
- ✓ ≤ $1,800
- ✓ Dog
- ✓ Oct 15
The conversation language changes. The property data doesn’t.
Product example
Multilingual delivery. Additional languages and voices are configured and confirmed during setup.
Demand memory
Today’s Missing Inventory Can Become Tomorrow’s Revenue.
When nothing fits, the request isn’t lost. It’s saved — and checked against every new listing you add.
Monday
Prospect asks for
- 2BR
- Downtown
- < $1,800
- Dog
No match today
Saved as active demand
Friday · New listing added
#248 · Downtown · 2BR · $1,650/mo
Pet friendly
12 matching prospects found
Your team reviews the outreach
Hi! A new listing just came in that fits what you were looking for: #248 · $1,650/mo
Approve & send× 12
Conversations reactivated
Illustrative workflow
Outreach to saved prospects waits for your approval.
Agency portal
Your Conversations Become Market Intelligence.
See what people are asking for — and what your inventory is missing.
Demand · last 30 days
Illustrative dataActive demand
- 472BR inquiries
- 31in Downtown
- 18under $1,800
- 12need pet friendly
Most requested areas
- Downtown28
- Old Town21
- Harbour13
- University area8
Unmatched demand
11 prospects need
- 2BR
- Downtown
- < $1,800
- Pet friendly
Add one listing like this and the agent can offer it to them — after your approval.
Human handoff
Your Agent Gets the Opportunity — Not the Homework.
When a prospect is ready, your agent receives a complete brief: who they are, what they need, what they’ve seen and when the viewing is.
S
Hot leadSarah Mitchell
WhatsApp · Fictional listings and people
- Language
- English
- Budget
- $2,000
- Looking for
- 2BR · Downtown
- Pets
- Dog
- Move
- Oct 15
- Interested in
- #184 · #226
AI summary
Couple with a dog. Liked the balcony in #184. Asked about the deposit — not in the listing, please confirm. Also open to areas near Downtown.
Viewing:Tomorrow · 19:00
Assigned to:Daniel
Hands off when a viewing is booked, when the prospect asks for a person, or when a question needs your team.
Remove the Repetition. Keep the Human Work That Matters.
Handled by the Managed Leasing Service
- “Is it available?”
- “Send photos.”
- “Where is it?”
- “Pets allowed?”
- “How much is the deposit?”
- “When can I see it?”
- “What else do you have?”
- “Can we do tomorrow?”
- “Just following up…”
Your agents
- Show
- Negotiate
- Close
Engineer the Journey From Inquiry to Viewing.
Your managed property-inquiry service handles supported inquiry and matching workflows. We can also examine where listing inquiries, qualification, viewing coordination and agent handoffs stall, then scope improvements around your inventory, team and CRM.
Explore Revenue EngineeringImplementation
Built Around Your Agency. Run by Us.
We set it up with your inventory, your rules and your channels — then keep it running.
Your quote reflects business size, locations, usage, channels, integrations, workflows and reporting needs. Implementation is paid upfront before work starts. Monthly service begins when the system goes live.
01
Your inventory
We import your listings or connect your inventory through our API.
02
Your rules
Areas, pricing, pets, viewing hours and when to hand off to a person.
03
Your channels
Connect your WhatsApp number and your website inquiry form.
04
Test & launch
Your team tests it, we tune it, then it goes live.
Channels & integrations
- WhatsAppAvailable
- Website & inquiry APIAvailable
- Property inventory APIAvailable
- Agency portal & analyticsAvailable
- TelegramAvailable
- Phone / VoiceAvailable
- CRMOn request
- Calendar syncComing soon
Personal demo
See It Using Your Own Agency.
Give us your agency name and a few properties. We’ll show you the Leasing Agent using your inventory, your company and your market.
FAQ
Questions agency owners ask first.
Is this a chatbot?
No. It’s an Managed Leasing Service connected to your inventory. It qualifies prospects, recommends matching properties, books viewings, follows up and hands off to your team with a summary.
Which channels does it work on?
WhatsApp, Telegram, phone calls (an AI voice agent that remembers the chat) and your website, plus an inquiry API for forms and listing portals.
Which languages does it speak?
Multilingual delivery can be configured around your customers. Language and voice support are confirmed during setup.
Will it make up information about a property?
It answers from your property data. If something isn’t in the listing, it says it will check with your team instead of guessing.
Does it replace my agents?
No. It removes the repetitive work before the viewing. Showings, negotiations and closings stay with your team.
Can my team take over a conversation?
Yes. The agent hands off based on rules you set, and your team can step in at any time from the agency portal.
Does it message old leads on its own?
Only with your approval. When a new listing matches saved demand, your team reviews the outreach before anything is sent.
Does it connect to my CRM and calendar?
Prospects, viewings and analytics live in the agency portal. CRM integration is available on request; calendar sync is coming soon.
How long does setup take?
Usually a few days once we have your listings, your rules and your WhatsApp number.
Managed Leasing Service
Your Agents Shouldn’t Spend Their Day Answering the Same Questions.
Let AI handle everything between the inquiry and the qualified viewing.
Or call us: +1 (737) 371-9797